Choosing the Correct Inventory System for Your Business

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Whether you run a small business with a handful of employees or a large business with a large number of workers on your payroll, keeping your inventory organized and knowing the quality and quantity of your sales is important to the success and profitability of your business and an inventory system will help organize and catalog your products to ensure that your inventory is kept up to date.

Manual or Automatic? Which way should I go?

Depending on the size of your business you may choose to keep control of your inventory manually.  In particular, with a smaller or start-up business that still needs to acquire a firmer grasp on their product flow, there is no substantial data on which to base a concrete inventory system.  Investing a considerable amount of money into an inventory system without having a strong grasp of the nature of your clientele, their demands, and the effects on your warehouse operation can lead to an ineffective system being installed.  Many small business owners prefer to keep the initial inventory system at a manual level.

For a small but deserving investment, there are many automated inventory systems available.  The most common methods of scanning and control are barcode and radio frequency scanners.  These systems help automate the control of your inventory and ease the pressure from workers, while decreasing your rate of error.

Perpetual versus Periodic Inventory Systems

Inventory systems fall under two main categories: Perpetual Inventory Systems and Periodic Inventory Systems. Using the perpetual format, your inventory is revised and renewed in real-time.  As every sale and return is made it is recorded and your inventory data is refreshed to reflect this latest information.  An older and less convenient method is the periodic inventory system.  In this system, a certain time frame is chosen and the data for your inventory is summarized and accounted for at the end of each time period.  This method may seem less convenient, but for smaller businesses that do not want to invest in point of sale scanning devices, and other high-tech machines just yet, this system may be the preferred option.

Automated Inventory Systems: Above and Beyond Data Production

Regardless of the automated inventory system method you choose, most inventory systems utilize software that can do much more than simply keep track of the inbound and outbound flow of your products.  Provided that you chose the right developers to configure your inventory system you can utilize the additional positive aspects of inventory systems.  A well-configured system will go beyond the base numbers and facilitate flow through the production, procurement and sales processes, even going so far as to ensure that the correct prices are allocated to your products in different locations, factoring in local taxes and financial conditions.  Developers can customize software to your specific database and help you in constructing the most beneficial system, fine-tuning it to your business' needs.

Save Time and Money with Inventory Tracking Software

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Time is of the essence.  In the business world, you can buy many things, but you cannot buy time.  Therefore, it is very important that you provide the tools and means to make the most of the time available and use them with the utmost efficiency.  Inventory tracking software plays a crucial role in controlling and organizing the time spent at all levels of production.  Tracking and keeping control of your inventory can be huge tasks if not brought within a formalized process backed by functional technology.

Without inventory tracking software, staff must be dedicated to manually logging and tracking down products and keeping a tally of the input and output of goods

Needless to say, with a manual system in place, it is close to impossible to correctly track all of your products to their exact location.  For many industries, from those involved with food production to vehicle production, having the ability to locate all products is not only a necessity to their business needs, it is vital in the event of a recall and could possibly save hundreds if not thousands of lives, not to mention the money.

The importance of inventory tracking software should not be underestimated.  Having an easy method of scanning and locating products as well as keeping an exact tally of the goods in stock facilitates business planning in all departments.  Access to information is power.  With an effective software solution in place, a business can be more effective in sales strategy, marketing, finance and even human resources.  Inventory tracking software is designed with the business owner in mind.  It is constructed in a way that specifically benefits the vendor by providing valuable information while greatly reducing time traditionally allocated to the control and cataloging of a business' inventory.

When choosing appropriate inventory tracking software, business owners must go through a logical process.  The best inventory tracking software is one that can accommodate your current business size in addition to being scalable with the growth of your business.  The technical support for your inventory tracking software should be an up to date and an on-call system.  Additionally, the company behind your software must be available on a 24-hour basis to provide the back-up and assistance necessary if the system should go down.

In addition to these aspects, a strong inventory tracking system must have the ability to be altered and reprogrammed to suit your particular business needs.  No two businesses are the same and the methods of tracking your inventory should be customized to your operational processes. A single off-the-shelf solution that may solve many of a company’s present issues is unlikely to provide the flexibility required for transformation business impact.

Whether you run a small or large business, keeping track of your inventory and the knowledge of the distribution of your products will assist you in maximizing your profitability.  The investment can pay dividends in a surprisingly short period of time.

Streamlining Your Warehouse with Inventory Control Software

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From production to delivery, ending with a positive customer-vendor experience is a long process.  Having a steady flow of available products in your warehouse can ensure that your customers will never be left with long waiting times to receive their products.  Investing in suitable software designed specifically to help you with controlling the operation of your business is a rational business move geared towards facilitating the flow of product input and output.  Inventory control software helps you keep your stock organized and make the transition of products from you, the vendor, to your customers an easy and seamless process.

Inventory control software helps you organize and catalog your products from the moment they enter your warehouse to the moment your products reach your client's hands

Using barcode technology, this software allows you to easily keep track of your inventory, knowing when and how much you may need to restock, and enabling control of production flow.  Inventory control software assists in controlling and arranging shipments, from picking products and packaging them, to delivery.

Though it may seem that inventory control software is only useful for product-based businesses, service-based companies can also profit greatly from this technology

Service-based companies can easily use this software to keep track of their expenses and costs used to provide their services, and can accommodate their service fees to reflect these expenses.  This internal use of inventory control software is a vital tool to ensure that appropriate pricing strategies are adopted.

As with the implementation of any technology, this software has its positive and negative aspects.  Naturally, the biggest downside is the requirement for financing: to invest in the procurement, development and installation of the product.  However, the additional business transparency that is achieved by the effective implementation of inventory management software can pay back the investment manifold.

Obtaining the correct skills to be able to use inventory control software properly can be time-consuming.  Specific employees must be trained in order to use this software efficiently, as incorrect usage can lead to inaccurate data which undermines the whole goal of organization and data provision.  While utilizing inventory control software is a common practice in bigger businesses with hundreds or thousands of employees, smaller businesses often stick stoically to their manual processes.  Many are missing an opportunity for a real competitive edge.

By choosing the correct software developers, you can have an inventory control software system designed specifically to your needs and specifications to ensure that you get the most for your time and money

This small investment can bring structure and order to your warehouse and increase productivity.  Research shows that a significant amount of hours and labor can be saved within weeks of the installation.  Although employees are resistant to change they soon get motivated when they understand that a little bit of effort will lead to their jobs being simpler every single day.

Inventory Management Software that Helps Organize Your Warehouse

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The world is progressing into more modern and technologically based mediums every day.  We are gradually releasing our hold on paper-based data management and moving forward with more precise and accurate computer-based methods.  Inventory Management Software refers to computer programs designed specifically to assist you with controlling and cataloging your inventory.  This software group helps streamline your workflow by giving you up to date and frequent reports on data pertaining to your warehouse without the necessity for manually accounting for every single article in your inventory.

What Can Inventory Management Software Do?

If you run an online business with virtual shopping carts and check-outs, it makes sense to find adequate software that seamlessly manages your product flow and keeps track of all movement of goods.  Inventory management software, when appropriate to the business, can assist in coordinating the movement of products from inventory, from shopping cart to check out and shipment.  It will ensure that all changes are tracked and reported and that your data is kept in sync and up to date automatically.  In addition to sales optimization, good inventory management software will also keep track of possible refunds, automatically re-entering them into your inventory system for sale. Inventory management software is indispensable to a high product flow business and can make the difference between an efficient and customer-friendly business and a business that builds a reputation for under-delivering.

In addition to keeping track of your product flow in your warehouse, inventory management software also can assist you in shipment and delivery.  By choosing the proper system for your business, the program will not only track the movement of your products, but also will take care of the shipment aspect of your services.  Inventory management software can print labels directly from addresses provided by customers and include this information for further incorporation into your database.  These programs can automatically make arrangements for pickup and delivery, making customer service an easy aspect to cover.  Logistics can become easier than you could have possibly imagined.

Why Should I Invest in Custom Inventory Management Software?

The ability to interface with existing internal business software as well as having inter-operability with other systems on the internet is a key characteristic that all inventory management software should provide.  Being interconnected with your email servers, accounting software, online merchant hosts and other programs you use on a daily basis to meet your needs, assists in making each sale a seamless operation, from order placement to processing the payment and shipment of the product.

Inventory management software must be chosen to be flexible to meet the future needs of your business. Whether you foresee a minor or major growth in the future of your business, the software you chose must be able to scale with you and incorporate these changes without disruptions in service.  Choosing the correct inventory management software to streamline your business needs will help you ease the process of running a business and controlling costs and expenses.  It will help allocate energy and resources to places that actually matter.

Custom Inventory Management Software

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Proper Inventory Management is essential for every business and includes the fabrication, purchasing, tracking, handling, shipping and recall of your products. Phoenix Consultants Group understands the uniqueness of each inventory, that each business has its own challenges when it comes to managing their inventory, the critical gathering of the data necessary to manage inventory systems and the importance of specifically meeting your inventory needs according to your business requirements, not your competitor’s requirements.

Finding the right developers, with the necessary experience in inventory programming and a history of developing manufacturing process software is obviously a crucial step.  The right developer will sit down with you, talk to you about your product, listen to your inventory management needs, suggest options that you may have forgotten, and build that perfect customized inventory management tool that is tailored and designed to your very unique business.  Phoenix Consultants Group provides a realistic approach to functional requirements and the expertise to create technical requirements that fully cater to the needs of each business. 

 We specialize in:

  • Warehouse management
  • Inventory management
  • Order tracking, progress reports
  • Procurement Management
  • Enterprise Management Software
  • Inventory Control Software
  • Integration of Inventory Systems to Accounting, Web e-Commerce, Shipping systems



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