Small Business Projects - Constrution Estimator and Management System

The Client Request

Written for the housing construction industry, the Construction Estimator and Management System was needed as an integrated application containing a scheduling tool, inventory control systems, inventory cost analysis systems, and functionality for proposal creation, opportunity tracking, bid placement, estimate creation, accounts payable, accounts receivable, contact manager, and more. The intent a complete sub-contractor system capable of managing a business’ entire building process, from inventory control to project scheduling and completion.  Their need: a complete all-in-one custom solution to manage their entire construction materials vendor bidding system.

Project Requirements
  • Scheduling of Tools
  • Inventory Management
  • Multiple Vendor Cost Estimates
  • Multiple Bidder per Job Materials
  • Accounts Payable / Receivable
  • Contact Management
  • Internal Fax and Receive Bid Portal
  • Material Tracking / Scheduling

The Challenge

Many challenges to creating the Construction Estimator and Management System included contact information and direct fax to possible supply bidders, a bid management system for return of bids, comprehensive project cost management, and the accounting factors that go with large housing development builds.  The contact management component required tracking contacts with multiple companies and multiple positions to effectively secure the supplies needed for their building project.  Getting return fax information, capturing it electronically, converting the text, and implementing the raw data from the fax into the actual current bid. Keeping track of each property that was required to have a unique bid process with particular unique products and made-to-order custom pieces created a special challenge when developing the Construction Estimator.

Languages / Database

The Phoenix Solution

Phoenix Consultants Group

Phoenix Consultants Group built the management system and managed to provide the ultimate manpower saving platform for the entire construction process.  A comprehensive review and analysis of the requirements showed gaps that we were able to fill and provided a streamlined interface that minimized work time for bids, receiving and production of house building.  Creating a single point of supply material entries eliminated multiple input points of the bidding and receiving processes to create optimum productivity for this company.

Company Size

< 50 employees plus 250+ Vendors